The club management platform built for MENA
CourtPilot is the one system behind your whole club: bookings, members, payments, staff, courts and analytics. Its AI front desk answers players on WhatsApp and the phone, so the day runs without you chasing it.
Today
Thursday · 4 courts · 08:00–23:00
See it run
Bookings, calls, courts, members, the till and the numbers, in the order a club day happens.
Why clubs switch
Most clubs run on a booking app, a phone, spreadsheets and WhatsApp groups, held together by people. CourtPilot puts the whole operation in one system, so it runs the same way every day, whoever is on shift.
Today
With CourtPilot
A booking app players have to download
Players book on WhatsApp, the app they already use
A phone that rings out after 10 pm
Every call and message answered, day and night
Spreadsheets for members and packages
One profile per player, with every booking and payment
Invoices chased by hand
An invoice on WhatsApp the moment a booking is confirmed
Maintenance in someone's memory
Court inspections, faults and contractors tracked
Staff hours and payroll in Excel
Roles, rota and payroll export in the same system
Monthly numbers you have to ask for
Revenue, occupancy and retention live, whenever you look
The platform
Six modules, one login. Turn on what your venue needs; every module shares the same players, the same calendar and the same numbers, so nothing is entered twice.
Bookings
Every booking from every channel lands on one live calendar. Your staff see the whole day at a glance, and players see what's free on your own branded booking page.
Bookings by channel · this month
Members & community
Every player gets a profile the moment they first message you, with every booking, payment and no-show. Then CourtPilot gives them reasons to come back.
Khalid A.
Member since January · 38 bookings
Match found
Thursday 20:00 · level 3–4 · 3 of 4 players
Event
Friday Americano · 24 of 32 registered
Payments & accounting
A branded invoice reaches the player on WhatsApp as soon as a booking is confirmed. Payments, cash and counter sales all reconcile in one place, ready for your accountant.
Doha Padel ClubKhalid A.
Court 1 · Sat 18:00–19:30
Billed this month
96% collected118,420 QAR
Courts
92,300
Packages
18,600
Counter
7,520
Courts & facilities
Know the condition of every court and machine. Inspections are scheduled, faults are logged with a photo, and your maintenance company is alerted before a player ever complains.
Treadmill 4 reported by a member
Belt slipping · scanned at the machine · assigned to FitServ
Staff & HR
Each person sees exactly what their role needs. New hires are onboarded inside the system, and the hours they work turn into payroll without a spreadsheet.
Rota · today
4 on shiftPayroll · October
Hours and pay calculated for 12 staff
Growth & analytics
See revenue, occupancy, peak hours and retention without asking anyone. Ask a question in plain words and get the report. Then act on it from the same screen.
Court hours sold · 8 weeks
+18%Ask CourtPilot
Which members haven't played in 30 days?
14 members. A win-back message is drafted for each. Report ready as PDF or CSV.
Story scheduled · Thu 17:00 · “Courts open tonight”
For the owner
Whether you own one club or five, open CourtPilot and know in ten seconds how the business is doing and what needs your decision.
Revenue · last 12 weeks
Needs your attention
Built in: the AI front desk
Every CourtPilot club gets an AI receptionist on its own WhatsApp number and phone line. It answers players around the clock and books straight into the same calendar your team runs on.
On your existing business number. Nothing for players to download, no account to create.
Doha Padel Club
CourtPilot agent · online
Picks up the club phone in a natural voice, in Arabic or English, and books while the caller is on the line.
Call · +974 •••• 2210
Answered by CourtPilot · 0:48
What it handles for you
Built for your venue
Each location switches on the modules it needs and gets its own look, so a padel club, a gym and a studio under the same owner all feel right.
Onboarding
No migration project and nothing for players to install. The founders set up every club personally.
We walk through CourtPilot with your courts, prices and opening hours, and answer every question about rollout and data.
We connect your WhatsApp number and phone line, load your courts, pricing and members, and create your staff accounts.
The agent starts answering players. Your team works from the dashboard, with onboarding built in for every new hire.
We review your club's numbers with you regularly and tell you what we would change to fill more courts.
Why trust us
CourtPilot is a MENA software company with teams in Doha and Amman. We build for how clubs here actually run: Arabic-speaking players, WhatsApp-first communication, local currencies and owners with more than one venue.
Each club's data is isolated from every other club. Player names and numbers never appear on public pages.
A support inbox inside the dashboard and a hotline for anything urgent. You talk to the founders, not a ticket queue.
For your players, on WhatsApp and the phone, and for your team in the dashboard.
Keep Playtomic and your existing WhatsApp number. CourtPilot connects to them instead of replacing them on day one.
Laith Hawi
Co-founder · Amman
Ali Almajid
Co-founder · Doha
Questions
The booking app, the spreadsheets, the separate member list, invoicing by hand, the maintenance notebook and payroll in Excel. One system runs the whole club, and an AI front desk answers players on WhatsApp and the phone.
Yes. Owners see every location together or one at a time, and each location has its own staff, pricing, branding and modules.
Days, not months. We connect your WhatsApp number and phone line, load your courts, pricing and members with you, and create your staff accounts. Nothing to install.
No. Playtomic connects as a booking channel, so its bookings appear on the same calendar and the agent never offers a court that's already taken there.
Yes. The booking page, invoices and messages carry your club's name, logo and colours. CourtPilot only appears as a small credit.
In a managed database where every club is isolated from every other. Staff see only what their role allows, and public pages show availability only, never player details.
Yes. It replies in the language the player uses, Arabic or English, on WhatsApp and on the phone, and copes with the mix most conversations actually are.
No. Players book on WhatsApp or by calling your club. A member app is available for clubs that want one, but nobody has to install it to book.
It doesn't guess and it doesn't negotiate prices. Anything unusual is handed to your team with the full conversation, so the player never has to repeat themselves.
A monthly subscription per location. We quote it in the demo once we know your venue and what you need.
A short demo of CourtPilot set up with your own courts, prices and team, with the founders. You'll leave knowing exactly what changes on day one.
In the demo